Requirements When Submitting Documents to the Registrar of Amutot
Submitting documents to the Registrar of Amutot can be complicated as there are a number of essential points to remember. This short article addresses some important considerations for Israeli non-profit organizations (an amuta in singular and amutot in plural), particularly addressing issues relating to the submission of documents to the Registrar of Amutot.
This Series of Posts
Our lawyers have experience in several legal fields, including Israeli non-profit organization law. This article is one in a long series addressing what you and your Israeli non-profit organization need to know about non-profits or charitable organizations in Israel.
For more information on the Israeli Corporations Authority which oversees Israeli non-profit organizations, see the government website. For more articles from an Israeli lawyer and legal advice for Israeli non-profit organizations related to the topic of this article, see our articles about financial statements, a certificate of proper management and by-laws and written procedures.
Filling Out the Forms
Israeli laws for non-profit organizations require that all Israeli non-profit organizations provide particular documents to the Registrar of Amutot. The necessary forms can be found on the Registrar of Amutot’s website. The Israeli non-profit organization must fill in the online forms, and afterwards it must download the forms, sign them and submit them to the Registrar of Amutot.
Signing the Forms
There are two possible options regarding who must sign the documents before they are submitted. The first option is that two committee members must sign the original documents. The second option is to submit a copy of the signed documents that either a lawyer or CPA (certified public accountant) has stamped as “a true copy of the original.”
The Required Documents
Every Israeli non-profit organization must submit regular annual forms to the Registrar of Amutot:
1) Annual General Assembly minutes.
2) Annual verbal report.
3) Annual financial statements.
4) The General Assembly’s approval of the annual financial statements and verbal reports.
When relevant every Israeli non-profit organization must also submit irregular forms to the Registrar of Amutot:
1) A notice regarding the Israeli amuta’s change of address.
2) A notice regarding new appointments or term endings for Executive Board or Audit Committee members and auditors.
3) The General Assembly’s minutes regarding any resolutions to change the Israeli amuta’s by-laws, the Israeli amuta’s name, or the Israeli amuta’s objectives.
4) The General Assembly or Executive Board resolution about who can sign on behalf of the Israeli amuta.
5) A notice about any lawsuit that may have been brought against the Israeli amuta or Executive Board member (as a result of their position on the Israeli amuta’s Executive Board). This notice must include: a) the parties involved as well as their names, b) the law court that is dealing with the lawsuit, c) the grounds of the lawsuit and d) the number of the proceeding.
6) The General Assembly’s minutes regarding appointing a liquidator as a result of their choice to voluntarily shut down the organization.
According to Israeli laws and regulations for non-profit organizations, the Registrar of Amutot has wide access to documentation from the Israeli amuta. So, the Registrar may legally request more documentation or ask for the Israeli non-profit organization to clarify particular details, especially those in the financial statements and verbal statement. As the Registrar is interested in ensuring that Israeli non-profit organizations are managed lawfully and properly, the Registrar is allowed to ask for clarifications about how the Israeli amuta is managed.
Languages Permitted When Submitting Documents to the Registrar of Amutot
All documents submitted to the Israeli Registrar of Amutot are required to be in either Hebrew or Arabic. They can only be submitted in English if a Hebrew translation is attached and signed by two Executive Board members, and the Hebrew translation will be considered the legally-binding version of the documents. Israeli non-profit organizations must make sure that the documents submitted are signed, and certification by a notary is not permitted in this case.
If you are interested in starting an Israeli non-profit organization (whether an amuta or cheletz) or have any questions about submitting documents to the Registrar of Amutot, contact us today.
Advocate Joshua Pex specializes in Israeli non-profit organization law and would be happy to discuss the needs of your non-profit organization with you.